Prepare, prepare and prepare some more. Not only does a good manager write a detailed agenda for meeting in advance but he also talks with the participants to make them aware of the important points and also looks at where the meeting will be held, checking up on details like the room temperature and whether there might be a light bulb that goes on and off. When ordering soft drinks, a good manager even checks on individual taste. “if someone likes Tab , order Tab.” Such small things can help participants feel welcome and eager to attend.It is always good to set down what you could call codes of meeting conduct, at the first meeting, particularly when a group will be holding a series of meetings. How should the group react, for instance, when participants come in late? What if some participants haven’t prepared ahead of time? What about people who try to take over the meeting and try to guide the agenda in their own direction? This can be a problem when this person is a senior manager and the meeting leader is a junior person.He should also...
A: check the facilities, like the room, in advance.
B: look at where the meeting will be held so he knows where to go.
C: check that there is enough light.
D: buy new light bulbs in advance.
A: check the facilities, like the room, in advance.
B: look at where the meeting will be held so he knows where to go.
C: check that there is enough light.
D: buy new light bulbs in advance.
举一反三
- When assigned to prepare a business meeting, what you should prepare? A: equipments needed B: materials needed C: meeting time, place, participants D: meeting agenda,objective
- What are key considerations to plan a meeting? A: What are the objectives of the meeting? B: Who are the right people to attend the meeting? C: What is a meeting format? D: Who will chair the meeting? E: When and where will the meeting be held? F: What, materials, equipment, refreshment and room layout will be required? G: How should the room be laid out? H: Does an agenda need to be prepared or distributed? I: What entertainment should be arranged after the meeting?
- One of the main purposes of a meeting agenda is to let participants know ____________________. A: who the organiser is B: how to get to the meeting C: what the meeting is about D: what is expected from them
- Please tick off the preparations for a meeting (tasks before a meeting). A: Prepare a clear agenda B: Inform the participants C: Decide the meeting room(s) D: Write the meeting minutes E: Distribute the minutes from last meeting F: Get printed materials ready
- As a chairperson, before holding a meeting, you should also decide who should attend and what the purpose of the meeting is.